How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your business will encounter a bit of downtime if you are moving to Houston, the question is the right way to reduce that time frame. In today's world, "downtime" refers to the time you're offline and separated from clients and providers--not the time spent physically moving furniture and hardware from origin to destination.
 

You'll find 3 main elements to reducing your time offline, and when you implement all three you ought to be equipped to accomplish a seamless move. But here's the trick--you cannot choose two out of three; there exists a synchronicity for this method that calls for concentration on every one of the three parts.

Point Person and Planning

If you remember a single thing from looking over this, it truly is that you need a single person responsible. And that single person's primary task is to manage all the organizing and logistics of the move.

Determine a budget for the move and set your point person free to meet and hire a professional office moving company in Houston. Here are a number of additional duties your internal “concierge” should manage.

Service providers--everybody from the water delivery person to the internet provider--must know your move time as quickly as possible, and any changes in the range of their work. Produce a timeline of when services are shut down in your current area and when they will be live in the new one. Ideally, there exists a few days overlap to ensure you will be covered should there be a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new location whenever you have any upfit details and share it with the professional movers in Houston. This info not only helps estimate prices (ground floor vs elevator, loading docks, and so forth.), yet permits the team structure the circulation of the move-in. A copy of the floor plan really assists the designers set desks as well as other components in front of the move and that subsequently shortens the actual loading to the place.

IT Room

Call it what you will--IT Closet, Server Room, Hall of Worry and Confusion--the earlier you establish where that spot is, your IT crew can prepare for running wires and cables and whatnot.

Possibly, should you be moving your business you're going to be also springing for the latest in technology. In case you haven't upgraded your systems for a while, you'll be in for a happy delight--that big room you needed for the out of date components has shrunk so much that you could only require a modest closet dedicated to the IT equipment.

Now's also a good time to assess your technological accessories--the devices that shields you if something wrong happens. These would include your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

Should you be making use of cloud and your employees can work remotely throughout the move, you could be in a position to keep proceeding without the need of any online outages. When that is not your scenario, make sure your moving magician has all these details on the radar.

Your IT staff ought to have all the wiring and hookups for workstations, printers, and phones checked and prepared for action when the new equipment comes in the door. If you are obtaining new devices, make certain it is all in place to allow them to turn it on as soon as the workstations get delivered.

Dealing with All the Specifics

Your concierge handles all the internal specifics and hands-off information when necessary to your moving company, providers, and others which need to be in the loop. This frees up the remainder of the employees to keep working on their true tasks rather than pondering where they may locate the files. It can also help morale to understand that there's a single person managing every little thing, and they also know where to go to be able to dismiss the rumors you will be eliminating the free coffee.

Simply speaking, for those who have a method plus the right point person and office moving company in Houston employing the approach, your business move can be flawless and worry-free.

 

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