How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your business will experience some downtime if you are moving to Houston, the question is how to lessen that window. Nowadays, "downtime" refers to the time you're offline and separated from clients and suppliers--not the time put in actually moving furniture and hardware from origin to destination.
 

You'll find 3 key aspects to reducing your time offline, and if you implement all three you should be equipped to pull off a smooth move. But here is the trick--you can't choose two out of three; there exists a synchronicity to this method that calls for concentration on every one of the three components.

Point Person and Organizing

If you remember a single thing from looking over this, it truly is that you need a single person responsible. And that single person's primary job is to manage all the organizing and logistics of the move.

Establish a budget for the move and set your point person free to meet and employ a professional office moving company in Houston. Listed here are a number of additional duties your internal “concierge” should manage.

Service providers--everybody from the paper delivery person to the internet provider--must know your move time as soon as possible, and any changes in the range of their work. Generate a timeline of when services are shut down in your current area and when they'll be live in the new one. Ideally, there's a few days overlap to ensure you will be covered if there's a snafu with the actual move.

Floor Plan

Get the point person a floor plan of the new location once you have any upfit details and share it with the professional movers in Houston. This info not only helps calculate prices (ground floor vs elevator, loading docks, and so forth.), yet permits the team structure the flow of the move-in. A copy of the floor plan truly assists the designers set desks and other equipment in front of the move and that subsequently shortens the actual loading to the place.

IT Room

Call it what you will--IT Closet, Server Room, Corridor of Despair and Confusion--the earlier you establish where that place is, your IT crew can get ready for running wires and cables and whatnot.

Possibly, should you be moving your business you're going to be also opting for the latest in technology. If you haven't improved your systems for a while, you'll be in for a pleasant delight--that large room you needed for the out of date components has shrunk so much that you could merely need a modest closet dedicated to the IT stuff.

Now's also a good time to evaluate your technological accessories--the devices that shields you if something goes wrong. These would include your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

Should you be making use of cloud and your staff can work remotely throughout the move, you could be in a position to keep proceeding without the need of any online outages. When that is not your scenario, make sure your moving magician has all these details on the radar.

Your IT staff ought to have all the wiring and hookups for workstations, printers, and phones tested and geared up for action right after the new equipment comes in the door. When you are getting new devices, make certain it's all set up so that they can turn it on once the workstations get delivered.

Dealing with All the Specifics

Your concierge handles all the internal specifics and hands-off info when necessary to your moving company, suppliers, and others that should be in the loop. This frees up the remainder of the employees to keep working on their true tasks rather than pondering where they may find the files. It can also help morale to understand that there's one person managing every little thing, and they also know where to go to be able to dispel the rumors you will be eliminating the free coffee drinks.

Simply speaking, for those who have a method plus the right point person and office moving company in Houston employing the approach, your corporate move can be seamless and worry-free.

 

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